How Romano Law Group Cut Deposition Summary Time from a Full Day to Under 8 Minutes with Anytime AI
Thousands of pages of depositions and medical records. Case prep that used to eat entire days, now handled in minutes with Anytime AI.
Eric Romano, Esq.
Published
Interviewed by
Angelina Multari, Senior Client Success Manager
Deposition summary
To identify witness vulnerabilities
Est. time Eric saves
medical record pages analyzed
Overview
Big Cases, Bigger Piles of Paper
Eric Romano is a Partner at Romano Law Group, a personal injury and wrongful death litigation firm with 5-10 attorneys based in West Palm Beach, Florida. The firm doesn't advertise: it built its reputation, and a relatively small volume of complex, high-value cases, on referrals from other attorneys and word of mouth. Alongside that core practice, the firm also handles mass tort litigation, including the Camp Lejeune water contamination and infant formula cases.
Even with a relatively small volume of cases, the documentation behind each one can run into the tens of thousands of pages: deposition transcripts, expert reports, and medical records that used to take days to work through. When Romano Law Group started looking for a faster way to work through that volume, it turned to Anytime AI, a specialized AI for personal injury law firms.
Eric now uses Anytime AI to draft discovery responses, build medical chronologies, and prepare for depositions, turning work that used to take hours, or an entire outsourced project, into minutes. He estimates it saves him 2 to 5 hours a week.
The Challenge
The Cost of Reviewing Thousands of Pages by Hand
Personal injury and wrongful death litigation puts document review at the center of case preparation: deposition transcripts, expert reports, and medical records that can run into the tens of thousands of pages on a single case. Before Anytime AI, working through that volume meant one of two options for Romano Law Group: handle it in-house, page by page, or pay to send it outside the firm.
Deposition Summaries Built by Hand
After a deposition, someone had to read through the transcript, identify the important testimony, and organize it into a usable summary. Even a two-hour deposition could turn into a project that took close to a full day.
Finding What Matters in Thousands of Pages
Medical records could span thousands or even tens of thousands of pages, making key information difficult to find. Eric described searching for treating providers, prior injuries, and witnesses as a needle in a haystack, and building a chronology from a 10,000-page chart could become a project of its own.
Generic AI Wasn't Built for Their Casework
The firm had already started experimenting with general AI platforms, but wasn't comfortable using those tools for case-specific or confidential client information. Any new solution needed to give the firm confidence that client data would be handled securely.
"You're searching for a needle in a haystack when it comes to certain pieces of evidence or testimony. Before AI, we were having to do that the old-fashioned way: sit down and manually read or review all of these documents with the old yellow highlighter, highlight what you're looking for, organize it with tabs and sticky notes, and have paper everywhere. Or we would outsource it."
Eric Romano, Esq.
Partner at Romano Law Group
The Turning Point
Not Just the Product, but the People
Eric first heard about Anytime AI at the Florida Justice Association's Workhorse Seminar in 2025, where a colleague introduced him to Chris Nash. Intrigued by what he heard, Eric set up a Zoom demo to get a closer look at the platform and how it might fit into the firm's casework.
As it does with any new technology or vendor, Romano Law Group evaluated several competing platforms before making a decision. Every company offered a solid product, Eric says. What tipped the decision, in the end, had nothing to do with a feature list.
"It was the people. No question. They were responsive, they were energetic. I knew right away that they were innovative."
The Solution
From Full Days to Minutes
Since adopting Anytime AI, Romano Law Group has reduced the time required for several document-heavy parts of personal injury case preparation. A deposition summary that once took close to a full day can now be completed in under 8 minutes, while Eric estimates that the platform saves him 2 to 5 hours each week. He says the savings could be even greater for paralegals and legal assistants who use it more throughout the day.
One example came while Eric was preparing to defend the deposition of a treating physician who had performed life-saving surgery on one of the firm's clients. He asked Anytime AI to role-play as opposing counsel and identify potential weaknesses in the doctor's testimony. Within 3 to 4 minutes, it identified three potential areas of vulnerability, including a mistake in the medical records that Eric had missed. He briefed the doctor on all three before the deposition. Days later, defense counsel questioned the doctor on exactly those points.
01
Draft Discovery Responses and Case Documents
Anytime AI gives the firm a starting point for discovery responses, correspondence, and case memos, while also helping summarize the case and analyze the opposing side's arguments.
02
Build Medical Chronologies From Voluminous Records
The firm uses Anytime AI to turn large medical records into editable chronologies covering procedures, providers, injuries, diagnoses, and other key details.
03
Prepare Deposition Outlines and Identify Witness Vulnerabilities
For deposition preparation, Eric uses Anytime AI to generate deposition outlines, identify potential witness vulnerabilities, and simulate questions from opposing counsel.
04
Search Across Documents in One Case
With case documents stored together in Anytime AI, the team can search across medical records, crash reports, discovery responses, depositions, and expert reports instead of digging through separate files.
"I was preparing for a deposition and started creating my outline the way I've always done it, on my laptop, in a Word document. That takes many hours over a few weeks: reviewing documents, doing research, and pulling it all together.
Then I went into Anytime AI and asked it to create a deposition outline. The outline was pretty darn close to the one I created myself, and it actually gave me a few ideas that I hadn't thought of."
The Results
From Full Days to Minutes
Since adopting Anytime AI, Romano Law Group has reduced the time required for several document-heavy parts of personal injury case preparation. A deposition summary that once took close to a full day can now be completed in under 8 minutes, while Eric estimates that the platform saves him 2 to 5 hours each week. He says the savings could be even greater for paralegals and legal assistants who use it more throughout the day.
One example came while Eric was preparing to defend the deposition of a treating physician who had performed life-saving surgery on one of the firm's clients. He asked Anytime AI to role-play as opposing counsel and identify potential weaknesses in the doctor's testimony. Within 3 to 4 minutes, it identified three potential areas of vulnerability, including a mistake in the medical records that Eric had missed. He briefed the doctor on all three before the deposition. Days later, defense counsel questioned the doctor on exactly those points.
Deposition summaries
What once took close to a full day can now be completed in under 8 minutes.
Identifying witness vulnerabilities
Anytime AI flagged three potential weaknesses in a treating doctor's testimony, including a records error Eric had missed and defense counsel later raised.
Estimated time Eric saves per week
Eric estimates he saves 2–5 hours weekly, with greater potential savings for staff who use the platform throughout the day.
“It was so spot-on that my first thought was, I wonder if this defense firm is using Anytime AI. It was as if they were asking questions directly from the analysis Anytime AI had given me.”
Eric Romano, Esq.
Partner at Romano Law Group
The Transformation
From Manual Review to Minutes
Before Anytime AI
Deposition summaries built by hand with highlighters, tabs, and sticky notes
Case chronologies built manually from thousands of pages of medical records
Deposition preparation pieced together from hours of manual document review
Document-heavy work sometimes outsourced when it was too time-consuming to handle in-house
Paging through separate files to find key case information
After Anytime AI
Deposition summaries drafted in under 8 minutes
10,000-page medical charts turned into usable medical chronologies in minutes
Potential witness vulnerabilities identified in 3 to 4 minutes through opposing-counsel role-play
More document-heavy projects that were outsourced brought in-house
Searching hundreds of case documents in one place
Why It Works
More Than the Technology
That first impression held up over time. Eric didn't think he was buying a product that would stay static once the papers were signed, and he hasn't been proven wrong. Romano Law Group has watched Anytime AI keep evolving over the year-plus it's been part of the firm's workflow, an AI legal assistant for plaintiff firms that gets more capable, not more static, the longer the team uses it.
"This was not a product I thought we were buying out of the box that was going to stay static. I felt confident that this was a product that was going to get better almost by the day. That's certainly proven to be true in the year plus we've been working with Anytime AI."
Eric Romano, Esq.
Partner at Romano Law Group
That responsiveness continued after the firm signed on. Early onboarding included weekly Zoom sessions to walk the team through the platform, and the support continued after formal onboarding ended. When the firm has a question, an idea, or a suggestion, Eric knows there is someone he can reach, while in-platform notifications keep the team informed about new features.
“So many companies do everything they can to get your business, and once they get it, you never hear from them again. They don't take care of that customer relationship along the way. Our experience with Anytime AI has been top-notch in that regard from the beginning.”
Eric Romano, Esq.
Partner at Romano Law Group
The Bottom Line
Where the Time Actually Goes
For Eric, the value of Anytime AI isn't any single feature. It's the time the firm gets back from document-heavy case preparation and can put toward case strategy, client work, and moving cases forward. By bringing more of that work in-house, the firm can also reduce outsourcing costs and move cases more efficiently, which Eric says ultimately helps save clients money.
Eric has seen firsthand what happens when legal technology stops evolving. A case management system the firm relied on for 15 years eventually fell behind and disappeared, which is one reason he values Anytime AI's continued development and the team's willingness to listen to users.
In Eric's own words: "We need to embrace it, we need to learn how to use it, we need to implement it into our practice, because any tool available to us to help us better serve our clients and get better results for each client is a tool we need to learn and implement. And we've been able to do that with Anytime AI."
FAQs
What is AI medical chronology software?
AI medical chronology software analyzes medical records and organizes treatment, providers, procedures, injuries, and diagnoses into a usable chronology. At Romano Law Group, Eric used Anytime AI to analyze a 10,000-page hospital chart and quickly get an overview of the patient's medical history.
How does AI speed up deposition summaries for personal injury cases?
AI deposition summary software can analyze a deposition transcript and generate a summary instead of requiring hours of manual review. At Romano Law Group, a summary that once took close to a full day now takes under 8 minutes.
Can AI help identify a witness's vulnerabilities before a deposition?
Yes, attorneys can ask Anytime AI to role-play as opposing counsel and identify potential weaknesses in a witness's testimony. In Eric's case, it identified three vulnerabilities in 3 to 4 minutes, including an error he had missed.
Is Anytime AI secure enough for confidential client information?
Security and client privacy were important considerations for Romano Law Group before adopting Anytime AI. After evaluating the platform, the firm began using it for case-specific and confidential client information in June 2025.
How does Anytime AI compare to general AI tools like ChatGPT for law firms?
Romano Law Group had experimented with general AI tools but wasn't comfortable putting confidential client information into them. The firm chose Anytime AI because it could apply a purpose-built AI directly to its plaintiff personal injury and complex litigation workflows.
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